I’ve always admired people who have a natural ability to make others feel at ease. You know the type—someone who walks into a room and instantly makes everyone feel welcome, heard, and valued.
It’s not just about being friendly; it’s about using the right words in the right way. A simple phrase, said with sincerity, can break the ice, ease tension, and create an instant connection.
The good news? You don’t have to be born with this skill—you can learn it. And there are certain classy phrases that can help you make people feel comfortable the moment you start speaking.
Here are 10 phrases to add to your vocabulary that will instantly put others at ease.
1) It’s really good to see you
Have you ever walked into a room and immediately felt welcomed? Chances are, someone made the effort to acknowledge you in a warm, genuine way.
A simple “It’s really good to see you” can do wonders in making someone feel valued. Unlike a casual “Hey” or “What’s up?”, this phrase shows that you’re not just acknowledging their presence—you’re happy they’re there.
It sets a positive tone right away and reassures the other person that they belong. And when people feel like they belong, they relax.
The key is sincerity. Say it with a smile, and mean it. You’ll be surprised at how quickly it puts others at ease.
2) Take your time, no rush
I remember meeting a new coworker on their first day at the office. They were clearly nervous—fumbling with their bag, hesitating before speaking, and looking around anxiously.
When they apologized for taking too long to set up their laptop, I simply smiled and said, “Take your time, no rush.”
Instantly, I saw their shoulders relax. They let out a small breath and gave me a grateful look. That one phrase reassured them that they weren’t being judged or pressured.
Sometimes, people just need to hear that it’s okay to move at their own pace. Whether someone is ordering food at a restaurant, gathering their thoughts in a conversation, or adjusting to a new environment, giving them permission to take their time makes them feel safe and respected.
3) I totally understand
When people feel understood, they feel comfortable. It’s as simple as that.
Studies show that validation strengthens social bonds and reduces stress. When someone shares a frustration, worry, or even an embarrassing moment, hearing “I totally understand” reassures them that they’re not alone.
It doesn’t mean you have to agree with everything they say—it just means you acknowledge their feelings. And for most people, that’s enough to feel at ease.
A little empathy goes a long way, and this phrase is one of the easiest ways to show it.
4) I appreciate that
Everyone likes to feel valued. A simple “I appreciate that” can make a big difference in how someone feels around you.
Unlike a quick “thanks,” this phrase adds an extra layer of sincerity. It shows that you’re not just recognizing what someone did—you genuinely value their effort, opinion, or kindness.
Whether it’s a coworker offering help, a friend sharing their thoughts, or even a stranger holding the door open, acknowledging their actions in this way makes them feel respected and seen.
And when people feel appreciated, they naturally feel more comfortable around you.
5) That makes sense
Few things feel worse than opening up to someone and wondering if they think you’re being unreasonable.
Saying “That makes sense” reassures the other person that their thoughts, feelings, or decisions are valid. It creates an instant sense of understanding and removes any fear of judgment.
This phrase is especially helpful when someone is explaining a problem or concern. Even if you don’t fully agree, acknowledging their perspective in this way helps them feel heard and respected.
And when people feel understood, they naturally relax and open up more.
6) I’m really glad you’re here
There’s something powerful about feeling wanted—not just acknowledged, but truly welcomed.
Saying “I’m really glad you’re here” goes beyond a simple greeting. It tells the other person that their presence matters, that they bring something valuable just by being there.
Whether it’s a social gathering, a work meeting, or even a one-on-one conversation, this phrase instantly makes people feel included. It reassures them that they belong, that they’re not just an afterthought.
Sometimes, people don’t realize how much they need to hear this. And sometimes, saying it out loud is exactly what makes them feel at home.
7) I know what you mean
There have been times when I’ve opened up about something, only to be met with silence or a quick change of subject. It’s a small thing, but it can make you feel like maybe you shouldn’t have said anything at all.
That’s why hearing “I know what you mean” can be so comforting. It tells the other person that they’re not alone in how they feel or what they’re experiencing. It creates an immediate sense of connection, like you’re on the same wavelength.
Even if your experiences aren’t exactly the same, simply showing that you relate in some way makes the conversation feel safer. And when people feel safe, they feel comfortable being themselves.
8) You don’t have to explain
When people feel the need to justify themselves, it’s often because they’re afraid of being judged. They start over-explaining, worrying that they won’t be understood or that their reasons aren’t good enough.
That’s why telling someone, “You don’t have to explain,” can be surprisingly comforting. It lets them know that you already trust their judgment, that they don’t need to prove anything to you.
Ironically, giving someone permission *not* to explain often makes them feel more open to sharing. But now, instead of feeling pressured, they’re speaking from a place of comfort.
9) I’m here if you need anything
Sometimes, the most comforting thing isn’t advice or a solution—it’s simply knowing that someone is there.
Saying “I’m here if you need anything” gives people the space to be themselves without pressure. It reassures them that they’re not alone, but also that they don’t have to open up or ask for help unless they want to.
This phrase works in all kinds of situations—whether someone is going through a tough time, starting a new job, or just feeling a little out of place. Knowing they have your quiet support can make all the difference.
10) I love that
People want to feel like what they say, do, or care about matters.
Saying “I love that” is a simple but powerful way to validate someone’s enthusiasm, ideas, or personality. It tells them that their interests aren’t just tolerated—they’re appreciated.
Whether they’re sharing a small victory, a personal story, or even just a funny thought, this phrase makes them feel seen in the best way. And when people feel seen, they feel comfortable being exactly who they are.
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