In today’s fast-paced world, staffing agencies need the best tools to stay ahead. The right software can make a huge difference, helping agencies manage candidates, clients, and job postings more efficiently. In this article, we will explore the top staffing agency software solutions that can help streamline your recruitment process.
Key Takeaways
- Staffing agency software helps manage candidates, clients, and job postings efficiently.
- Bullhorn is a popular choice with strong CRM capabilities.
- Recruiterflow offers a comprehensive operating system for staffing needs.
- Zoho Recruit is known for its user-friendly interface and free plan.
- JobDiva provides robust features for end-to-end recruitment.
1. Bullhorn
Bullhorn is a top choice for large staffing firms that need a comprehensive suite of tools. It covers everything from candidate sourcing to onboarding and back-office duties. One of the standout features is its flexibility—you can pick and pay for only the modules you need, like timesheet management, expense tracking, and invoicing. This way, you won’t be burdened with unnecessary expenses.
Bullhorn also integrates smoothly with Salesforce, making it a powerhouse staffing solution. They even acquired Mployee in January 2024 to boost their capabilities on the Salesforce platform.
Pros
- SourceBreaker provides productive automation for candidate search and business development.
- End-to-end solution: ATS, interview scheduling, talent engagements, onboarding, and invoicing.
- Easy implementation and transition from existing ATS.
- 40+ native VMS integrations.
Cons
- The UI is not very user-friendly, and the system can be slow at times.
- Customer support service isn’t very responsive.
Pricing
Bullhorn has four price plans: Team, Corporate, Enterprise, and Enterprise Plus. Contact Bullhorn’s sales team for a quote.
Best For
Bullhorn is best for large staffing firms that can make use of its entire product suite.
For high-volume agency staffing firms, it keeps you organized. For example, if you are hiring for a client that has multiple shifts, you can differentiate this in Bullhorn. You can also run reports to see how many openings you fill per requisition and how many open positions are left.
2. Recruiterflow
Recruiterflow is a top-notch staffing agency software that stands out for its user-friendly interface and powerful recruitment automation features. It’s designed to make the recruitment process smooth and efficient from start to finish.
Comprehensive Talent Acquisition Solution
Recruiterflow offers a complete talent acquisition solution. It provides all the tools you need to streamline your recruitment processes and find the best candidates. From sourcing to hiring, Recruiterflow makes the process simple and effective.
User-Friendly Interface and Easy Navigation
With its sleek design and intuitive navigation, Recruiterflow is a joy to use. You can quickly manage candidates, job postings, and client interactions all in one place.
Advanced Features for Efficient Workflow
Recruiterflow is packed with advanced features that help you work more efficiently. Whether you need to automate repetitive tasks, manage job postings, or communicate with clients, Recruiterflow has you covered.
Customer-Focused Support and Training
Recruiterflow is committed to providing exceptional customer service. The team is available to help with any questions or concerns and offers in-depth training to help you get the most out of the platform.
Integration with Other Software
Recruiterflow takes integration to the next level with its open API, making it easy to connect with a multitude of HR tools and platforms. This means you can streamline your recruitment process from start to finish.
Affordable Pricing and Flexible Plans
Recruiterflow offers affordable pricing and flexible plans that can be customized to meet your specific needs. Whether you’re a small agency or a large enterprise, there’s a plan that’s right for you.
Continuous Improvements and Updates
With a commitment to continuous improvement, Recruiterflow is always evolving and growing. This ensures that you always have access to the latest features and updates.
Data Security and Compliance
Recruiterflow takes data security seriously, ensuring that all sensitive information is protected and in compliance with industry standards. You can rest assured that your data is safe and secure with Recruiterflow.
3. Zoho Recruit
Zoho Recruit is a versatile staffing agency software that stands out for its customizable hiring pipeline. You can add, remove, and edit stages, and even color-code them to suit your needs. This makes it easy to track applicants’ progress right from your dashboard.
One of the best features of Zoho Recruit is its job posting capability. While some platforms let you post on a few job sites, Zoho Recruit allows you to share your job posts on over 3,000 job boards worldwide. Creating a careers page is also straightforward with their customizable templates. It may not be the most visually appealing, but it effectively promotes your brand by showcasing all vacancies, the company profile, and an overview of its culture.
Zoho Recruit also includes Zia, an AI-based chatbot that provides quick support to applicants. Whether they have questions about placements or application status, Zia is there to help. The talent matching capability is another strong point. When you create a new job with specific skills, the system efficiently evaluates and presents the best matches.
For those just starting out, Zoho Recruit offers a free plan. Although it has some limitations, like 256MB of storage, it’s a good starting point for small staffing firms. However, it’s worth noting that Zoho Recruit charges extra for features like the client portal and mass email, which are often included in other software’s base plans.
On the downside, the mobile apps for iOS and Android have been reported to crash frequently, even after clearing caches and reinstalling. This can be a significant drawback for those who rely on mobile access.
Pricing
Zoho Recruit offers four plans with free trials and add-ons:
- Free plan: Allows 1 active job at a time.
- Standard: $25 per user per month, billed annually.
- Professional: $50 per user per month, billed annually.
- Enterprise: $75 per user per month, billed annually.
Add-ons like the client portal and video interview modules are available for an additional cost.
Best For
Zoho Recruit is ideal for small and mid-sized staffing agencies, especially those already using other Zoho products. It’s also a great fit for agencies looking for a cost-effective solution with a free version.
Pros and Cons
Pros:
- ATS + CRM in one platform
- Built-in resume parser and resume extractor extension
- AI-based chatbot Zia for quick applicant support
- Good customer support
- Supports multiple languages
- Transparent pricing structure
Cons:
- Free plan has limited storage (256MB)
- Extra charges for client portal, mass email, and other features
- Mobile apps prone to crashes
- Career site not fully customizable on lower-tier plans
4. Avionté
Avionté is a comprehensive staffing software solution that covers everything from recruitment to payroll. While its user interface might not be the most attractive, it is straightforward and easy to navigate. This familiarity can be comforting for users who are used to working with tools like Outlook.
One of the standout features of Avionté is its extensive integration capabilities. It supports over 35 native recruitment tools and custom APIs, making it a versatile choice for staffing agencies. The automation workflows are also impressive. Agencies can set specific requirements for new hire signatures, such as background checks and tax documents, and the system will automatically create workflows and notify hires to complete their tasks.
However, there are some downsides. The Android app has been known to crash and reload frequently, although the iOS version performs better. Additionally, the system does not allow users to correct mistakes, even with an admin account. This can be frustrating if you accidentally create or assign a wrong job order.
Avionté is best suited for staffing agencies looking for a comprehensive solution that includes an ATS, CRM, payroll, billing, and onboarding. It is particularly useful for agencies with high hiring needs, such as those in the manufacturing, retail, or hospitality industries.
Avionté is a great choice for staffing agencies looking for one comprehensive solution for their entire recruiting cycle. By partnering with Avionté, you’ll get an ATS, CRM, payroll, billing, and onboarding solution.
Pros
- Comprehensive suite covering candidate sourcing, tracking, vendor management, timekeeping, payroll, and invoicing.
- ‘Lookalike’ feature identifies similarly qualified candidates in your database.
- Large Order Job Management for quick talent assignment.
- Real-time mobile access for talent to payroll info, timecards, tax docs, and other back-office features.
- Monthly new feature releases.
- Excellent integration capabilities.
Cons
- Poor user experience on the Android app.
- Undisclosed pricing with no free trial available.
- Placement creation cannot be undone.
- Delayed post-implementation support.
- Reapplication replaces previous work history and notes for applicants.
5. JobDiva
JobDiva is an all-in-one solution used by over 30,000 businesses to find the best candidates. The platform focuses on three main areas: candidate acquisition, management, and applicant tracking. One of the coolest features is that JobDiva can scan for skills by years of experience. If you’re looking for someone with 5+ years in a specific industry, JobDiva can automatically sort through resumes and filter out unqualified candidates before they even enter your recruitment funnel.
The real benefit of JobDiva is that it brings all aspects of a staffing agency under one roof. It has enough tools to manage recruitment, sales, and back-office needs without needing other expensive tools. This can save staffing agencies money and make training easier since staff only need to learn one system.
Features
- Customizable career portal
- Equal employment opportunity compliance
- Custom business intelligence & dashboards
- E-verify integration
Digitally transforming your staffing agency is a big step. Choosing the right tool can make your recruitment process more efficient and help you stand out in a competitive job market.
6. Manatal
Manatal is a powerful staffing agency software that caters to both small and large recruitment agencies. It’s known for its AI-powered recommendations and user-friendly interface. Manatal is used by over 10,000 companies, including big names like Unilever, Coca-Cola, Panasonic, Ogilvy, and Toyota.
Pricing
Manatal offers four pricing plans, billed either monthly or annually:
- Professional: $15/user/month, includes unlimited guests, 15 jobs per account, and 10,000 candidates.
- Enterprise: $35/user/month, includes unlimited jobs, candidates, and guests.
- Enterprise Plus: $55/user/month, includes all Enterprise features plus user groups, open API access, SSO log-in, priority support, and access to Beta features.
- Custom: Custom pricing, tailored functionalities, and support per user request.
Pros
- Affordable pricing with a 14-day free trial.
- User-friendly interface with drag-and-drop pipelines.
- Automatic candidate profile updates from social media.
- AI-powered recommendations based on job descriptions.
- Multi-language support on career pages.
- Customizable automated post-referral and post-application emails.
- Ability to grant clients and team members access to specific data.
- Available on mobile through a progressive mobile application.
Cons
- AI recommendations work best with English resumes.
- No email scheduling and a limit of 1,000 emails per month.
- No free plan available.
- API and custom integrations are only for highest-tiered plan customers.
- Limited technical support.
Manatal is a great choice for small recruitment agencies looking for an affordable and easy-to-use solution. However, it does have some limitations, especially for larger enterprises needing extensive integrations and support.
7. Recruit CRM
Recruit CRM is a top-notch recruiting software that works well for both small and large staffing agencies. It’s user-friendly and great for pipeline management. One of the standout features is the Radius Search, which lets you find candidates within a specific distance from a location. For example, you can search for front-end developers within a 12 km radius of Disneyland in LA, and it will show results in just a few seconds.
Another useful feature is the ability to mark candidates as unavailable for a certain period. This helps avoid assigning jobs to those who are already placed or not available. Once the period is over, these candidates will appear as available again.
However, Recruit CRM’s reporting capabilities are basic and sometimes pull in unchosen fields. For more detailed analysis, you might need to use its API, which isn’t for everyone.
Recruit CRM no longer offers a free plan, but its starting price is affordable for small and medium-sized businesses. There’s also a free trial available.
Recruit CRM is best for agencies looking to streamline their recruitment processes and optimize client interactions.
Pricing
Recruit CRM offers three plans:
| Plan | Cost per User/Month (Annual Payment) |
|---|---|
| Pro | $85 |
| Business | $125 |
| Enterprise | $165 |
Pros
- User-friendly
- Great for pipeline management
- Radius Search feature
- Ability to mark candidates as unavailable
- Affordable starting price
Cons
- Basic reporting capabilities
- No longer offers a free plan
- Limited native integrations
Recruit CRM has over 1,200 customers in more than 100 countries, including Blue Recruiting, G4 Global Partner, and Zeren.
8. CEIPAL
CEIPAL is a standout choice for staffing agencies looking for a cost-effective and comprehensive ATS solution. It offers customizable dashboards, AI capabilities, and a wide range of integrations that make it a versatile tool for various recruitment needs.
9. JobAdder
JobAdder is a powerful tool for staffing agencies, especially those in the UK and Australia. It offers a wide range of features that make the recruitment process smoother and more efficient.
One of the standout features of JobAdder is its recruitment analytics reports. With over 60 built-in reports and dashboards, you can easily track and share your hiring data. This makes it simple to discuss strategies with your team and clients.
However, JobAdder does have some drawbacks. For instance, dealing with duplicates can be frustrating because the system doesn’t allow you to merge deals or contacts. Also, the user management features are somewhat limited, requiring you to rely on customer support for certain settings.
Pros
- Easy to use and migrate data
- Client portal for clear communication
- Multiple channels for talent engagement (Email, SMS, WhatsApp)
- In-depth onboarding and training
- Flexible, month-to-month payments
- Over 150 integration partners
- Native iOS and Android apps
Cons
- No option to merge deals or contacts
- No free trial
- Limited administrative power
Best For
JobAdder is ideal for recruitment agencies and companies that do a lot of hiring. Its features are designed to make the recruitment process as smooth as possible, from job posting to onboarding.
Not Suitable For
If your company isn’t solely focused on hiring, JobAdder might not be the best fit for you.
JobAdder is a great tool for managing your recruitment process, but it does have some limitations. Make sure to consider these before making a decision.
10. Gem
Gem is a powerful tool for staffing agencies that need to hire quickly and efficiently. It’s best suited for global staffing agencies that handle high-volume sourcing and outreach. With Gem, you can gather all the important data for potential candidates from multiple sources like LinkedIn, Indeed, Behance, and GitHub in one place.
Gem offers a variety of features that make it stand out:
- Auto-adds profiles into specific talent pools based on set criteria.
- Customizable automated drip campaigns to attract and nurture candidates.
- The “Likely to Move” filter identifies candidates more likely to change jobs.
- Real-time visualized reports with helpful hiring metrics.
- Auto-suggests profiles that are similar to the ones users are searching for.
- Provides 50+ integration partners and supports custom integrations.
However, there are some downsides to consider:
- No automated LinkedIn InMail sequences.
- Implementation typically takes a few weeks.
- No client portal and back-office tools.
- Doesn’t support monthly payments; plans are only available for annual subscriptions.
- No mobile app version.
Gem helps you discover qualified candidates across multiple channels, send personalized messages, visualize your recruitment pipeline, and stay on top of crucial hiring metrics.
Gem’s pricing is based on the size of your recruitment team, the number of hires, and other factors like custom ATS integrations. You’ll need to contact their sales team for a quote. Unfortunately, Gem doesn’t offer a free plan for staffing agencies, only for early-stage startups.
Overall, if you’re running a staffing agency and need a robust solution for high-volume sourcing and outreach, Gem is a strong contender. It’s especially useful for those frequently dealing with tech placements.
Conclusion
In conclusion, selecting the right staffing agency software is crucial for the success of any recruitment firm. These tools not only streamline operations but also enhance efficiency and productivity. By carefully evaluating the features, pricing, and user feedback of various software solutions, agencies can find the perfect match for their unique needs. Investing in the right technology can transform the way staffing agencies operate, making them more competitive and capable of meeting the demands of both clients and candidates. As the industry continues to evolve, staying updated with the latest software advancements will be key to maintaining a competitive edge.
Frequently Asked Questions
What is staffing agency software?
Staffing agency software helps agencies manage their workforce and clients. It includes features like candidate tracking, client management, job posting, resume management, time tracking, billing, and reporting.
Why is staffing agency software important?
This software streamlines and automates many processes, making it easier for agencies to manage candidates and clients efficiently. It helps improve productivity and ensures a smoother recruitment process.
How do I choose the best staffing agency software?
Consider factors like ease of use, features, integration capabilities, pricing, and customer support. It’s also helpful to read reviews and request demos to see which software best fits your needs.
Can staffing agency software help with compliance?
Yes, many staffing agency software solutions include features to help with compliance, such as managing certifications, background checks, and adhering to employment laws.
Is there staffing agency software for small businesses?
Yes, there are many software options designed for small to medium-sized staffing agencies. These often offer scalable features and flexible pricing to grow with your business.
What are common features in staffing agency software?
Common features include candidate database management, job posting and tracking, resume parsing, client management, analytics, CRM integration, and mobile accessibility.
