November 18, 2007

Smarter & Faster Document Scanning Using Bar Codes

With traditional scanning solutions you scan the document into a shared folder on your network or desktop computer. You then rename the default scanned file name and then place the scanned document where you want it to go from the default scanning directory.

Dymo has a new way to scan - using bar codes - called DYMO File.

With this method the user first selects where the document should be be filed on the network or computer and makes a "reservation" for that document. Dymo then generates a bar code for the particular document or batch of documents. Once the document is scanned the Dymo software reads the label and files the document where it should go.

I do a fair share of scanning and I think this way is better. You can do much of the "pre-scanning" work at your desk and then once you apply labels to the documents being scanned they are placed for you in their proper locations and with their proper names.

Dymo has a few demonstrations of how this works here.

Some might say this is a matter of Dymo selling razor blades to boost their consumable sales (their bar code printing machine's) but I think it's a smart solution, especially for those who do quite a bit of scanning.

Dymo File Office is $200 (5,000 scans per month) and Dymo File Professional (unlimited) is $400. The Dymo LabelWriter 400 is $109.

Dymomakes a full line of solutions for small businesses. Browse their web site before finalizing your Christmas gifts this year.

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